Presentation Guidelines

 

  • General Guidelines

    Oral, Performance, and Visual Presentations

    Students doing oral/panel presentations will present synchronously (live) via UWG's online meeting platform. Presenters will be able to share their screen if they would like to use slides. The session Moderator will monitor that chat for questions. Session links and full presentation details will be emailed to all registered presenters prior to the conference. We recommend that presenters choose to present from a location that is convenient to them and that has reliable Internet connection.  

     

    Poster Sessions
    Students presenting posters will upload a video presentation of no longer than 5 minutes, using their poster as their background/slide and providing voice-over commentary to introduce viewers to their research. Full details and instructions will be emailed to all registered presenters prior to the conference. 

  • Types of Presentations

    Oral presentations
    Oral presentations can be on any research topic. Oral presentations should be no more than 12-15 minutes long. 5 minutes will be provided for questions from attendees. GURC is multi-disciplinary, so it is important to remember that your audience may not know your discipline as well as you do. For your oral presentation, you may read your paper, give a presentation with slides, or give a presentation without slides (“TED-talk-style”).  

    Students may also submit full panels (3-4 presentations) for consideration. Please see the submission portal for more information.

    Poster presentations
    Poster presentations may also be on any research topic. GURC is multi-disciplinary, so it is important to remember that your audience may not know your discipline as well as you do. Poster presentations will be pre-recorded videos that conference attendees can browse and comment on to ask questions. Presenters will have a designated time to respond to questions. 

    Performance presentations
    Performance presentations may include drama, dance, music, or any other kind of live performance. Accepted presenters will choose whether to present synchronously (oral presentation format) or submit pre-recorded video (poster presentation format). Performance presentations should be no more than 12-15 minutes long. 5 minutes will be provided for questions from attendees if presenting in the oral presentation format. Students may also wish to include an artist statement within their time allotment. 


    Visual presentations
    Visual presentations may include film (no more than 15 minutes long), photography, artwork, or other creations. Students are encouraged to prepare a one page artist statement for presentation. Accepted presenters will choose whether to present synchronously (oral presentation format) or submit pre-recoreded video (poster presentation format). 

 

  • Tips for Creating a Great Poster

    Tips for Creating a Great Poster

    1. Posters should be electronically generated.
    2. We recommend using PowerPoint or something similar to create your poster.
    3. Your poster should be constructed so that it presents the desired information in a self-explanatory manner. It's telling a story. For the virtual conference, it should be easy for viewers to see/read your poster within your video.  You can still use the guidance of the 3 X 3 rule: “The ‘3-3 Rule’ generally states that the poster can be understood by a viewer from 3 feet away in 3 minutes. This rule was conceived to encourage presenters to convey their information clearly to the public. It is not meant to trivialize presentations into just pretty formats without serious content. Rather, the objective is to structure the presentation of data and information in a simple, understandable format – a story without large blocks of text. The intent is for the presenter to think like the viewer—is the story clearly presented with only its essential elements? The ‘Viewer’ includes not only fellow researchers in your field, but also the entire university audience and ultimately the general [educated] public. Streamlining makes the storyline easy to understand. This understanding facilitates interaction. However, the research must still be sound, e.g., conclusions clearly stated and supported by results.”
    4. Keep your poster simple and brief. A poster is not a place for you to tack up your entire body of research for people to read. Instead, think of a poster as a series of highly efficient, organized panels (a storyboard) upon which appear synopses of the relevant information. You want to convey just enough to get your point across.
    5. Organize your poster materials using headings, such as Introduction, Research Question, Methodology, Findings, Conclusion, etc. These headings will help establish a logical flow to your poster.
    6. Use large enough fonts so people will not have to squint to read the material. For headings, use at least a 48-point font. For text, use nothing less than 18-point (Larger is preferable).
    7. Make your poster visually appealing. Have fun. Be creative. Incorporate color. Use photographs, graphs, charts, maps, and the like. Simplify charts and figures to include only relevant information. Be attentive to the layout and placement of your materials.
    8. Place the title of your work in a prominent position on your poster. Include your name and your faculty sponsor. Add other acknowledgements at the bottom of the poster.
    9. Include your university’s name and/or logo on your poster. Check with your school’s undergraduate research office to see if they have a required template for students to use. 
    10. Take great care to plan and organize it well. Make sure it communicates the intended information in an interesting, visual manner. Ask your faculty mentor to proof your poster before you record your video.