Graduation policies support the academic integrity of the university while promoting student success. All students applying for graduation should review and understand the various policies governing degree conferral.


  • Undergraduate Graduation Policies

    Undergraduate Graduation Policies

    Graduation Policies The University of West Georgia awards degrees and stand-alone certificates three times a year corresponding with the end of each semester and only to the students who have applied and who are meeting all graduation requirements at the time final grades are posted. How to Apply:

    Bachelor’s Degree
    Students seeking a baccalaureate degree should submit the Undergraduate Application for Graduation along with the $40 (per degree) application fee through the online application in BanWeb by the appropriate deadline listed below.
     
    Stand-Alone Certificate
    Students seeking stand-alone certificates should submit the Stand-Alone Certificate Application for Graduation along with the $20 (per stand-alone certificate) application fee through the online application in BanWeb by the appropriate deadline listed below.

    Graduation Application Dates
    Spring Graduation - October 1
    Summer Graduation - March 1
    Fall Graduation - August 1

    Students must submit a graduation application and fee for each degree or stand-alone certificate they are pursuing. The graduation application and non-refundable application fee (per degree or stand-alone certificate) can be deferred up to one year from the initial term of scheduled graduation. For example, a student who applies for spring 2017 graduation would have until spring 2018 to graduate without having to complete another application for graduation or pay an additional graduation fee. If the student does not graduate within one year from the originally scheduled graduation date, the student must reapply for graduation and pay the required application fee again.


    Graduation Policies

    1. Candidates may choose to meet the degree requirements of the current catalog or any catalog within six years prior to graduation, provided that the candidate was enrolled in the degree program during the year of the catalog chosen.
    2. A student’s graduation will be delayed one semester if:
      1. all incomplete (I) grades are not removed and a grade recorded in the Registrar’s Office by the grade deadline of the term in which the student is graduating;
      2. transient, study abroad, credit by exam or any other type of credit is not recorded in the Registrar’s Office by the grade deadline of the term in which the student is scheduled to graduate;
      3. the student is not meeting graduation requirements after grades are posted for the term in which the student is scheduled to graduate.
    3. Students are encouraged to attend graduation. If attendance is not possible, the student should notify the Registrar’s Office. A student may participate in only one graduation ceremony per degree earned.

    Undergraduate Honors Policy

    The University of West Georgia awards baccalaureate degrees with honors to those undergraduates who have earned a minimum of a 3.50 grade point average at UWG (institutional GPA). Those candidates who have transferred from other institutions will qualify for honors if they have earned a minimum of a 3.50 institutional GPA and a combined 3.50 GPA for institutional and transferred courses (overall GPA). Course repeats are calculated into the institutional & overall GPAs as stated in the Repeat Policy. Baccalaureate degrees are awarded with honors based on the following grade point average range for all courses attempted:

    3.50 - 3.79 GPA - honors (cum laude)
    3.80 - 3.89 GPA - high honors (magna cum laude)
    3.90 - 4.00 GPA - highest honors (summa cum laude)

    Because grades are not official until after the commencement ceremony, the initial honors designation is based on the student’s honors GPA at the end of the semester prior to the graduating semester. Students who have not met the GPA requirements to be designated as an honors recipient at the time of commencement will not be allowed to walk as an honors recipient or to purchase honors cords from the University Bookstore. Official honors designation will be determined after the commencement ceremony when term grades are official and the honors GPA is recalculated. GPAs are truncated to the second decimal place and will not be rounded (example, a 3.49 will not be rounded to a 3.50). Students who graduate with honors will have their honors status (cum laude, etc.) notated on their official academic transcript and their diploma.

    This policy is effective beginning in the fall 2020 semester.

    History & Constitution Proficiency Requirement

    The Board of Regents of the University System of Georgia requires that all students must satisfactorily pass a course in US and GA History and a course in US and GA Constitution. If you took HIST 2111 or 2112 (US History I or II) at an institution outside the state of Georgia or POLS 1101 (American Government) at an institution outside the state of Georgia or at a Technical College System of Georgia institution (before Fall 2011), you have met the US requirement, but not the Georgia requirement. You will receive credit for the courses, but you still must meet the GA requirement by taking a departmental exam. PASSING THIS EXAM IS A REQUIREMENT FOR GRADUATION.

    If you took POLS 1101 at a Technical College System of Georgia institution Fall Semester 2011 or later, you have met both the US and Georgia constitution requirements.

    If you received credit for HIST 2111 or 2112 from an out-of-state institution, you will need to take the Georgia History exam. If you received credit for POLS 1101 from an out-of-state institution or a Technical College System of Georgia institution (before Fall 2011), you will need to take the Georgia Constitution exam. The exams are free for students and a study guide for the exams may be purchased at the campus bookstore. You need to register for each exam through Academic Testing Services.

    Degree-Specific Policies

    Policies specific to the degree you intend to earn are found in the Undergraduate Academic Catalog. If you intend to earn two degrees, you must satisfy the requirements for both degrees.

    Additional Policies

    • Limitation on Specific Course Hours which can be used to Meet Graduation Requirements
      Limitation on Specific Course Hours which can be used to Meet Graduation Requirements

      A maximum of 6 credit hours total of military science, debate practicum (COMM 1115) and applied music/ensemble courses (for non-music majors and minors) can be applied toward a degree.

      No PWLA course credit may be applied toward the number of academic hours required for a degree.

      Source: 2017-2018 Undergraduate Academic Catalog

    • Requirements for a Double Major within the Same Degree awarded during the Same Semester
      Requirements for a Double Major within the Same Degree awarded during the Same Semester

      Students may complete two majors under the same degree (example, English major and Theatre major under the BA degree) by completing all major requirements and all Core Area requirements specific to each major, including Core Area F requirements for both majors.

      The second major will satisfy the requirement for a minor if either major requires a minor.

      The Richards College of Business has specific requirements for students wishing to have two majors under the BBA degree. See the College of Business for further information.

      Source: 2017-2018 Undergraduate Academic Catalog

    • Requirements for Two Different Baccalaureate Degrees Awarded during the Same Semester
      Requirements for Two Different Baccalaureate Degrees Awarded during the Same Semester

      Students who wish to earn two different baccalaureate degrees at the same commencement ceremony (example, a BA degree and a BS degree) must:

      1. Complete all major and degree requirements for both degrees.

    • Requirements for a Second Baccalaureate Degree Awarded in a Different Semester than the First Degree
      Requirements for a Second Baccalaureate Degree Awarded in a Different Semester than the First Degree

      Students who wish to pursue a second baccalaureate degree after the first degree has been awarded must:

      Complete a minimum of 30 additional hours in residence (20 of these hours must be in courses numbered 3000 or above).
      Maintain a 2.0 grade point average or above in the work completed for the second degree.
      Fulfill all requirements for the major and degree. Candidates for second degrees will be governed by the catalog requirements in effect at the time work on the second degree is begun.

  • Graduate Graduation Policies

    Graduate Graduation Policies

    Graduation Policies
    The University of West Georgia awards degrees and stand-alone certificates three times a year corresponding with the end of each semester and only to the students who have applied, have a minimum of a 3.00 overall grade point average, and who are meeting all graduation requirements at the time final grades are posted. How to Apply:

    Graduate Degree
    Students seeking a graduate degree should submit the Graduate Application for Graduation along with the $40 (per degree) application fee through the online application in BanWeb by the appropriate deadline listed below: 

    Stand-Alone Certificate
    Students seeking stand-alone certificates should submit the Stand-Alone Certificate Application for Graduation along with the $20 (per stand-alone certificate) application fee through the online application in BanWeb by the appropriate deadline listed below.

    Spring Graduation - October 1
    Summer Graduation - March 1
    Fall Graduation - August 1

    Students must submit a graduation application and fee for each degree or stand-alone certificate they are pursuing. The graduation application and non-refundable application fee (per degree or stand-alone certificate) can be deferred up to one year from the initial term of scheduled graduation. For example, a student who applies for spring 2017 graduation would have until spring 2018 to graduate without having to complete another application for graduation or pay an additional graduation fee. If the student does not graduate within one year from the originally scheduled graduation date, the student must reapply for graduation and pay the required application fee again.

    Honors

    Only baccalaureate degree candidates are eligible to graduate with honors. Students seeking graduate degrees are not eligible for graduation with honors.

    Time Limits to Complete a Graduate Degree

    The Ed.D. in Nursing Education Program must be completed within seven years.

    Degree programs in the College of Education must be completed within seven years.

    The Ph.D. in Psychology: Consciousness and Society program must be completed within eight years.

    The M.S. in Applied Computer Science program must be completed within three years.

    All other graduate degree programs must be completed within six years.

    It is expected that a student will complete the degree program with reasonable continuity. A student called into military service or a student with extraordinary circumstances may apply for an extension of time. The student should submit the Degree Time Limit Extension Form and a letter of appeal to the director of his/her graduate degree program. The time limit exception must be approved by both the Program Director and Director of Graduate Studies in the college or school.