Student Registration

Your registration will go smoothly if you are well prepared. View your holds, know your registration date, meet with your advisor, and understand your remaining degree requrirements prior to your registration date for a successful registration period.

  • Schedule of Classes Resources

    Classes Being Offered

    To view a listing of courses that are being offered each term, go to our Schedule of Classes (Searchable Version) or Schedule of Classes (Itemized Version).

    If you are having trouble understanding the Schedule of Classes, review our "How to read the Searchable Schedule of Classes Guide (PDF, 146KB)" or the "How to read the Itemized Schedule of Classes Guide (PDF, 141KB)"

    UWG Online Classes

    For information related to UWG Online Classes, please visit UWG Online.

    eCore and eMajor Classes

    The University System of Georgia's electronic core curriculum is a statewide collaborative program which allows students to take core classes online. Please visit eCore's Website for more information on what is offered and to complete your Introduction Quiz to be eligible to register online. Students seeking to enroll in an eMajor program of study should visit eMajor's Website to complete the Introduction Quiz and learn more about what programs are offered.

    No-Cost and Low-Cost Designators for Required Materials

    Beginning Fall 2018, University System of Georgia (USG) institutions will be required to designate sections of courses whose course materials exclusively consist of no-cost (open or free textbooks) or low-cost course materials. Courses that meet this criteria will use the following designation.

    ZNCM – No-cost: $0 required textbook costs
    ZLCM – Low-cost: $40 or under required textbook costs

    What is included in determining the required costs?
    Textbooks and other text-based materials, workbooks, lab manuals, online homework platforms, and codes or publisher-provided curricular materials for students.

    What is not included in determining the required costs?
    Equipment (such as but not limited to are supplies, calculators, or physical lab materials) and fees for test proctoring.

  • Registration Schedule - When Can I Register?
    Spring 2021 On-Time Registration Dates for CURRENTLY* enrolled students:

    Current Seniors & all Graduate level students – November 9
    Current Juniors Social Security# ending in 00-49 – November 10
    Current Juniors Social Security# ending in 50-99 – November 11
    Current Sophomores Social Security# ending 00-49 – November 12
    Current Sophomores Social Security# ending 50-99 – November 13
    Current Freshmen Social Security# ending 50-99 – November 16
    Current Freshmen Social Security# ending 00-49 – November 17
    *Currently enrolled student are those taking courses in the current term –Fall 2020

    Active Students not currently enrolled, students serving a one term suspension, and transient students:

    Open Registration begins November 23, 2020.

    NEW Students (Freshman & Transfer):

    All new students are required to attend Orientation.  Please visit our Orientation Office Webpage for more information on how to register for Orientation and what to expect.

    Readmit Students (Former UWG Students):

    Former undergraduate students who last attended UWG one year or more ago or were suspended for one year or dismissed must apply for readmission through the Office of Undergraduate Admissions. Once readmitted, students should visit the Orientation Office Webpage for more information on how to register for Orientation and what to expect. 

    Former graduate students who last attended one or more years ago must contact the Office of Graduate Admissions to request readmission prior to registering. Once readmitted, students will receive communication regarding course registration or students will need to contact program directors for more information.

    Auditors

    An Auditor is a student who enrolls as an observer or listener only. Auditors are eligible to register three days prior to the first day of class for the semester. Please visit the SCOOP to see the first day of class for the semester. Auditors are eligible to register each semester if they attend in consecutive terms. If auditors do not stay continuously enrolled, the student must re-apply through the Office of Undergraduate Admissions.

    USG TAP Recipients

    USG employees utilizing the Tuition Assistance Program (TAP) benefits can find more information regarding TAP student registration dates as well as application dates on the USG Human Resources-Benefits Website. If students register prior to the TAP registration date, courses may be administratively dropped in order to apply the waiver. Students may then register on the designated TAP registration date.

  • Registration Guides - How do I Register?

    Please see your academic advisor well before your registration date. Advising holds will prevent you from registering. If you are unsure who your advisor is, please refer to the Advising Center's Webpage- Who is My Advisor? for assistance.

    New for Spring 2021 Registration

    Quick Guide to Registration in the New SSB9 Environment
    1. Sign-in to your myUWG Portal and select BanWeb.
    2. Select 'Student Services and Financial Aid'
    3. Select 'Student Registration (New)'
    4. You will now be in the new Registration Module which includes the following: Registration planning tools, Course/Catalog Search, Course Section Search by Term, and Registration (Add/Drop/Withdraw).
    5. To register for classes, select the 'Register for Classes' link.
    6. Select the term.
    7. Select from one of the following options: Find Classes by searching, Enter CRNs (Ex. 81256), or Register from a pre-generated Plan.
    8. Select your courses and submit in the Summary box in the lower right of your screen. Please note you are not registered until the Status changes to Registered and is highlighted green.
    9. Print, email, or load your schedule to your personal calendar by selecting the Schedule and Options Tab at the top and choosing the Email/Calendar Icon or Print Icon in the upper right.
    Online Registration Tutorial for SSB9

    Check out this SSB9 Registration Tutorial, which is less than 5 minutes to see the new registration environment.

    UWG  Student Guide to Registration in SSB9

    The new registration environment allows students to add/drop/withdraw all within the same place. Students can use this new environment to view holds, academic standing, and registration permits. Students can also create schedule plans, view the schedule of classes and course catalog, and register for classes. View the UWG Student Guide to Registration (PDF, 715KB) for more information.

    Classic SSB8 Registration

    For Spring 2021 registration will still be available through the SSB8 environment. View the SSB8 Registration Guide (PDF, 459KB) for assistance with registration.

    Registration Errors

    Occasionally you may receive a registration error such as "Class Restriction," or "Invalid CRN." During registration, if you receive an error you can hover over the Status, 'Errors Preventing Registration' to see the specific error. Please refer to our guide on BanWeb Registration Errors for assistance resolving these errors including definitionns and contact information.

    eCore & eCampus Registration

    The University System of Georgia's electronic core curriculum is a statewide collaborative program which allows students to take core classes online. Please visit eCore's Website for more information on what is offered and to complete your Introduction Quiz to be eligible to register online. Students seeking to enroll in an eMajor program of study should visit eMajor's Website to complete the Introduction Quiz and learn more about what programs are offered.

    Waitlisting

    If a course is full, the section may be available for waitlisting. Please refer to our Class Wait Listing Webpage for an overview on this process.

    Variable Credit Hour Courses

    Self Service Banner will automatically register you for the highest possible number of credit hours for courses which have a credit hour range. If you are registering in the SSB9 environment, pleave view teh Variable Credit Hour Guide SSB9 (PDF, 186KB) for assistance. Then, update the hours and click 'Submit' at the bottom of the page. If you are registering in the SSB8 environment, please view the Variable Credit Hour Guide SSB8 (PDF, 580KB) for assistance.

    Need Assistance?

    Visit the Momentum Center or email the Registrar's Office at registrar@westga.edu.

  • Dropping and Withdrawing from Courses

    At the start of each semester, students have the opportunity to drop or add classes during the Drop/Add period. After the drop/add period, there is a period of time in which students may withdraw from courses. The following information outlines the differences between dropping and withdrawing, the process for each, and the timeline. For more information on how to drop or withdraw from a course, please review the section on this page titled, "Registration Guides - How do I Register?"

    What is the difference between dropping and withdrawing?

    A course can only be "dropped" during the official drop/add period at the beginning of each semester or part of term. The drop/add period is the window available to edit a schedule prior to becoming official. Dropped courses are removed from the student's class schedule and will not appear on transcripts.

    After the initial drop/add period has passed, students must officially "withdraw" from a class by the withdrawal deadlines. (The withdrawal deadlines may be found on the Registrar's calendar in The Scoop.) Unlike dropped courses, withdrawn courses remain on your class schedule and will appear on your transcript with a letter grade of "W" or "WF" depending on the date the withdraw is processed.

    Is there a refund associated with a drop or withdrawal?

    If you drop a course during the drop/add period and you are entitled to a refund, please contact the Bursar's Office in Aycock Hall at (678) 839-4737 to find out when your refund will be disbursed to your BankMobile Account.

    If you withdraw from a course, there is no refund associated with the withdrawal. If you withdraw from all courses for the semester, you may be eligible for a refund. Refunds for a complete withdrawal (all courses) will be based on a pro rata percentage determined by dividing the number of calendar days in the semester that the student completed by the total number of calendar days in a semester. Students who withdraw after 60% of the semester has been completed are not entitled to a refund of charges. Contact the Bursar's Office at (678) 839-4737 for more information regarding refunds for complete withdrawals. View our Complete Withdraw Form (PDF, 228KB) for the policy and types of complete withdrawals at UWG.

    Financial Aid Recipients

    Financial aid recipients should check with the Momentum Center or Financial Aid Office before withdrawing from a class(es). Withdrawing from a course could cause the loss of financial aid for future terms and/or repayment for the current term.  In accordance with federal regulations, you may be required to repay a portion of federal or state financial aid received or credited to your account if you withdraw prior to the end of the semester. Financial aid recipients who decide not to attend may also be required to repay aid if they do not officially withdraw from the university.

    Limited Course Withdrawal Policy

    Undergraduate students may withdraw from courses with a grade of “W” (Withdraw Passing) a maximum of six times during their entire undergraduate enrollment at the University of West Georgia. Students must withdraw from courses during the Withdrawal “W” Period, as noted on the Registrar’s Calendar in The Scoop. Retroactive withdrawals for prior terms are not permitted. The Withdrawal “W” Period typically begins after Drop/Add and closes at mid-term. Grades of “W” do not count toward the grade point average. For more information regarding the Limited Withdrawl Policy, steps to take prior to withdrawing, and exemptions to the policy, please review the Limited Course Withdrawals Webpage on the Registrar's Website.

  • Additional Registration Information
    Holds/Fines

    Students must clear all holds and pay all fees before registering. Holds can be viewed in SSB9 Registration under the Prepare for Registration Tab. For help viewing your holds, please refer to the UWG Student Guide to Registration (PDF, 715KB).

    After Registering - Print out a copy of your schedule and bill. You are responsible for checking the accuracy of both.  Fees must be paid by the Fee Payment Deadline or your classes may be dropped and you may be assessed additional fees. This includes any remaining portion of your bill not covered by grants, loans or scholarships.

    Course Overloads

    Undergraduate students within 30 credit hours of graduation with a cumulative average of 2.0 may carry up to the maximum of 21 credit hours for two semesters without special permission. Undergraduate students not meeting this criteria can obtain overload permission from the Dean of the College/School of their major initiated by completing the Course Overload Permission Form (PDF, 303KB).

    Graduate students who do not hold an assistantship (GTA, GRA, GA) may register for 12 credit hours without permission. Graduate students who want to take an overload, defined as more than 12 credit hours, may initiate the process for approval by completing the Course Overload Permission Form (PDF, 303KB).

    Directed Readings, Independent Study, Internship, Variable Credit Approvals

    Students seeking permission to enroll in one of the aboves types of courses should complete the Directed Readings, Independent Study, Internship, Variable Credit Approval Form (PDF, 172K) and meet with the instructor of the course.

  • Administrative Drops & Withdrawals; Drops for Non-Payment, and Withdrawals for Non-Attendance

    Administrative Drop & Withdrawals

    Administratively dropped courses are courses which were dropped from your schedule by an administrative office. On your schedule these courses will display with zero credit hours and the date dropped. For more information regarding why you were dropped or withdrawn, please review your myUWG email account for a notification, visit the Momentum Center, or email the Enrollment Services Center at enroll@westga.edu.

    Drops for Non-Payment

    Failure to make payment in full or enroll in a Nelnet payment plan by the apropriate deadlines as lsited on the Bursar's Website, will result in courses being reviewed for cancellation. For all fee payment deadlines, please visit the Bursar's Office Website. Courses dropped for non-payment will not appear on your transcript.

    Withdrawals for Non-Attendance

    If you decide not to attend UWG prior to the start of the semester for which you have registered, you must drop all courses via Self Service Banner. You must also contact Financial Aid, Housing and Residence Life, Health Services and Auxiliary Services to be sure your accounts are cleared. Contact the Bursar’s Office (678-839-4737) to determine if a refund is due and when it will be processed.

    If you do not drop your courses, you may be withdrawn for non attendance. For more information regarding the difference between a drop and a withdrawal, please see the above section titled, "Dropping and Withdrawing from Courses." If your instructor marks you as not-attending for a course, you will receive a 'W' grade. Please contact your instructor for more information or if you believe you were marked as not-attending in error.